Basic tips for organizing an outdoor event, if it is cold, you can choose to hold the event in a space where you can place a large tent from party tents manufacturer. Outdoor events have pros and cons, but they tend to be liked by everyone if we know how to organize them well.

  • Day or night event?
  • The outdoor event venue
  • Organization details
  • The usefulness of decoration

To organize an outdoor event, the biggest determining factor we have is the weather. These events are usually planned for hot or medium temperature seasons, such as spring or autumn, to make it more pleasant to stay outside, although surprise rains tend to be more frequent at these times. If we take into account some details like party tents from party tents manufacturer, we can organize it successfully.

Day Or Night Event?

This will determine the place where you hold the event and also the formality or theme. For example, if it is daytime and it’s hot, you can get a pool, but if the event is formal, then this is not recommended. If it is cold, you can choose to do it in a space to place a large tent with at least 3 walls to shelter from the cold. If it is night and hot, the pool never fails, and if it is cold, you can light a fire or put torches as decoration and heat source.

The Outdoor Event Venue

The rooms or rural houses are ideal if we can use the interior and the exterior. If we have a house with a backyard or patio to accommodate the number of guests, it will be the best place since we can enter and continue with the event in case of rain or extreme temperatures. If it is necessary to rent or borrow a place, we will look for the best that we can pay, thinking that if it is cold season, it should be sheltered from the wind, and if possible, light a stove to warm the environment. If it is hot season, the pool will be a good alternative, but we will have to consider that there are trees or umbrellas to provide shade.

Organization Details

We will start by defining what event we will hold and how many people we will invite. We will locate the place that allows us to use the kitchen to keep drinks and food. If this is not possible, we will have to have enough refrigerators and heaters and organize a place where they can be located, far away, although not much from the guests. If we do not have sufficient toilets, we will have to find chemical toilets and locate them no further than 50 meters from the meeting site. Also, remember to advise that the event is outdoors and its formality so that the guests can dress accordingly. Remember that an entirely outdoor event cannot be extremely formal because the dress will not be entirely comfortable.

The Usefulness Of Decoration

The decoration is natural, but you can play with the lighting and the tables and chairs to be comfortable. At night and during cold seasons, torches will be your best allies. One detail: use a special mosquito repellent liquid to burn in the torches. It can also be used in summer, but the fire will give the sensation of greater heat.

You can use floating floors or decks (removable wooden floors) so that people can walk more comfortably without stepping on the grass; this will also be useful if it rained the day before. Live music is the best choice for these events. If not, you can request a DJ who has outdoor music and enough technical equipment to set the entire space where the event will occur.